While some business managers in disaster-prone areas are constantly reminded of the importance of having a strong business continuity plan on hand, many of these individuals routinely put an emphasis on their day-to-day operations instead. This is natural for small business owners, as in the current economic climate, it can feel like a struggle simply to keep the doors open. As a result of a focus on the business’ immediate needs, some owners may not be making the necessary provisions to ensure that their company is able to continue its operations in the event of an untimely earthquake, hurricane or snow storm.
However, by having these plans in place ahead of time, owners can clearly outline responsibilities and contingencies in the event of a problematic work stoppage. One of the most important aspects of any continuity plan is the business’ selection of its hot sites – locations designed to function as temporary offices or data centers in the event of an emergency. Typically, securing these locations is an expensive endeavor, but as this depends on the specific needs of each business, these organizations want to ensure they aren’t overpaying – whether it’s for unneeded emergency services or a poor contract negotiation.
The benefits of a hot site during disaster recovery
Hot sites are workgroup centers or alternative data centers that are meant to be fully equipped and ready to get a business up and running in the event of a disaster. As such, it’s important for business owners to negotiate hot site contracts that not only provide a space, but also an adequate amount of services so that their employees are able to use all of the tools they are used to having at their disposal.
For instance, by negotiating a contract but failing to secure all the necessary equipment such as furniture, computer hardware and telephone jacks, business owners may not be able to weather the storm, especially when their competitors are unaffected by the disaster.
Additional factors to consider when choosing a hot site
Location should also be factor when selecting a hot site, as business owners in Chicago, for example, may want to choose a destination that is farther from the city, should a regional disaster make a closer hot site unusable, but close enough for employees if they need to use the site over a longer period of time.
Certain aspects of the business may also come under more stress during a disaster. For example, businesses that typically only rely on 20 phone lines may want to ensure they double this capacity, as clients and customers will likely be calling for constant updates on the state of their products and services.
How KETCHConsulting can help with hot site contract negotiations
Unlike many of their competitors, KETCHConsulting promises guaranteed results. The company puts their promise simply: if they aren’t able to save their clients money on their hot site contract, the business doesn’t need to pay for the service. However, business owners can rest easy, as this promise is backed by a history of results. For example, KETCHConsulting has helped its clients save more than $25,000 a month simply by renegotiating their contracts with hot sites.
This is made possible in part by the company’s executive Ted Brown, who has negotiated thousands of hot site contracts, and personally handles each organization’s negotiations to this day. By choosing to work with KETCHConsulting, businesses as well as municipalities who are looking to bolster their continuity of operations planning initiatives can ensure that their recovery is booth smoothly orchestrated and cost-effective, and that they aren’t forgetting any of the finer details when negotiating hot site contracts.